Connecting...

Personal Assistant

Job Title: Personal Assistant
Contract Type: Full Time
Location: United Arab Emirates
Industry:
Salary: Competitive
Reference: 17/08/12418
Contact Name: Chandre Sticht
Contact Email: chandre.sticht@aspiriti.com
Job Published: August 06, 2017 08:10

Job Description

This is an exciting opportunity to join an organization that represents a well-known commercial brand in the GCC who is now looking for an exceptional Personal Assitant to join their team.

 

Responsibilities

  • Performs a variety of administrative or support tasks that are highly confidential and sensitive.
  • Researches, compiles, assimilate, and prepare confidential and sensitive documents.
  • Reads and screens incoming correspondence and reports; makes preliminary assessment of the
  • Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the manager accordingly.
  • Makes referrals to appropriate staff or provides requested information.
  • Composes letters and memoranda in response to inquiries.
  • Produces a variety of documents, charts, and graphs in final form.
  • Prepares agenda and collects materials for meetings, speeches, and conferences;
  • Takes minutes and keeps records of proceedings.
  • Plans and coordinates arrangements for professional conferences.
  • Recommends actions to be taken on office expenditures such as equipment and supply needs.
  • Assists with preparation of the office budget.
  • Assists with the establishments, revisions and maintenance of office procedures and policies.
  • Compiles and maintains records, statistical information, and reports.
  • Participates in and /or coordinates committees or task forces.
  • Establishes and maintains various filing and records management systems.
  • Makes travel arrangements; prepares itineraries; prepares compiles and maintains travel vouchers and records.

 

To be considered for this role:

  • Experience working with MS Word, Power Point and Excel extensively. 
  • Knowledge of departmental policies, procedures, and organizational relationships.
  • Knowledge of the organization and composition of letters, minutes, reports, charts and spreadsheets.
  • Knowledge of correct English usage and grammar.
  • Knowledge of office practices, processes, and computer software programs.
  • Knowledge of the organization and maintenance of filing systems
  • Five years of administrative support experience supporting Senior Management Executive, where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work.