Office Manager

Job Title: Office Manager
Contract Type: Full Time
Location: GCC
Salary: Competitive
Reference: 17/09/12465
Contact Name: Chandre Sticht
Contact Email:
Job Published: September 28, 2017 06:00

Job Description

Now’s the time to join a company in GCC that has been in the automotive industry for more than half a century, representing recognised brands. They are currently looking to hire an Office Manager that will ensure the smooth running of the office on a day-to-day basis and manage a team of executive secretaries and carry out various managerial and administrative tasks.



  • Use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office.
  • Organize schedule of appointments and meetings of COO, and to indicate what has been postponed with the reasons.
  • Review the letters and correspondence of COO before present it or directing it to concerned department or persons.
  • Ensure that all files of COO are maintained in a manner that ensures their safety and quick access when needed.
  • Review the receipt of incoming mail and fax and index it before present it to COO.
  • Train and develop office team secretarial skills and submitting their performance appraisal reports for COO approval.
  • Attend COO meetings & conferences and record minutes of meeting.
  • Reviewing the organization and indexing of internal reports received from other department and presenting them to COO and follow up COO instructions thereon and recording them in their own records.


  • Bachelor degree in Business administration or equivalent.
  • Minimum 4 years’ experience in the same position is essential.
  • Bi-lingual skills to work both in English & Arabic.
  • Ability to work under-pressure and to quickly identify most vital priority and focus areas.
  • Strong communication, administrative and team skills and able to interact with people at all levels within the company and externally.
  • Must be able to adapt and operate effectively within new and challenging environments.
  • Energetic and very fast decision making ability.